| | Retrospective study of treatment patterns and overall survival in patients with advanced melanoma, advanced renal cell carcinoma and metastatic squamous cell carcinoma of the head and neck in the United Kingdom. | 257073 | NONPCD - Non Identifiable - only relevant for anonymous surveys - Consent forms are identifiable | Yes - bulk data is defined as more than 50 instances | | Off the Shelf 'online' data capture | ChemoCare provides a chemotherapy prescribing and patient management system to over 80% of the UK’s National Health Service (NHS) cancer centres and has been in use in the NHS for over 15 years. The ChemoCare dataset can be linked to other systems including HES, through use of national patient identifiers (e.g., NHS number in England and Wales, CHI number in Scotland). De-identified data from ChemoCare provided by CIS-oncology will include demographics variables (e.g., age, sex, body mass index [BMI]), disease characteristics (e.g., cancer type, diagnosis date, stage), real-world usual care systemic treatment patterns (e.g., therapy type, cycle dates, dose) and survival status (e.g., date of death). | Yes | Yes | Data sent External only - external to UHL sites | Yes - Please give details in the 'Specific Address of Destination for Data' section | HOPE Annexe
Level 2 Sandringham Building
Leicester Royal Infirmary
LE1 5WW | Cyrus One data centre, 2223 NE Creek Pkwy,
Durham, NC 27713, United States | Legal Request | Data viewed via systems | | Yes | No | NA | Yes | Access to ChemoCare system is limited to those with authorised access with a login username and password | Yes | No training will be required from site staff as data is extracted directly from the ChemoCare platform by CIS Oncology. Staff that enter data into ChemoCare will have already been trained on its use | NA | NA | No | Yes | Yes | No | Yes - within existing contract | Yes | Yes | HCP's can access ChemoCare at their site in the usual way | Confidentiality:
Ethical concerns relating to personal data are addressed by ensuring security of personal data acquired for the study
and by following good clinical practice and the requirements of the European Union data protection law (General Data
Protection Regulation [GDPR]) and data protection regulations of the countries to which study data may be transferred
to for analysis. Data will be provided by CIS-Oncology to contract research organisation (Evidera, a part of PPD) in a
pseudonymised format containing no patient identifiable information. For the purposes of protecting a patient's identity,
a unique code will be assigned to identify each patient. CIS-Oncology will keep the key to match the unique study
codes with the NHS patient identifiers and Evidera and Bristol-Myers Squibb will not have access to this.
Informed consent:
All data collected will be retrospective and will be pseudonymised to ensure that no patient identifiable data will be
extracted and transferred from ChemoCare. It is therefore not anticipated that informed consent is required for this
study. In line with GDPR, centres that take part in the study have information pages on their hospital websites,
describing how patient data may be used for research.
Repeated access to data (waved data collection approach):
Data from each wave will be used in the final analysis. The rationale for this approach is because at the time of the
first data extract (wave 1), some treatments for the indications of interest may have only been on the market for a short
period of time and therefore repeated data extraction would facilitate the evaluation of longer term outcomes (e.g.,
treatment patterns and overall survival). While new patients will be included with each follow-up wave (waves 2-7),
patient identification and data collection will remain fully retrospective at each follow-up extraction. At each follow-up
wave, the data extracted will span from the time of the first wave (i.e., the study eligibility period start date) up until the
current wave extraction date. Data collected from each subsequent follow-up wave will replace data extracts from
previous waves, to ensure that the most up-to-date information is available at each timepoint. The same confidentiality measures will apply to the first wave and any follow-up waves. With this approach, no linking between data extraction
waves is needed.
The ChemoCare prescription platform owner (CIS-Oncology) will be provided with a list of the variables and timepoints
of interest and they will de-identify all data before sending this to Evidera. Therefore, Evidera will not have access to
any patient identifiable data at any stage in this study. | The data will be analysed by researchers/analysts from Evidera (a part of the PPD contract research organisation)
geographically located in the United Kingdom (UK) or United States (US). | Electronic | System outside of UHL / UOL | Adrian Nicholson | Adrian Nicholson | Chirs Short, CIS Oncology | The primary data centers are built to specifications to ensure physical security, are hardened to prevent intrusion, and are supported by back-up power sources. PPD's production data center is compliant with HIPAA, FISMA (High), FedRAMP, ISO 27001 and PCI DSS standards. | No | 5 years | Software will be used to securely delete from all systems | 30/06/2024 |